The technological age has changed the way we all work. We can now do wonderful things with software and for the most part, the improvements have been incredibly positive. However, what many businesses forget is to involve their people in the development of processes. This quite often results in over-engineered processes which are cumbersome for fee earners to adapt to or alternatively, end up taking up more fee earner time whereas previously, the task would have been carried out by administrative staff. This results in de-motivated staff, who are then less productive, or users finding their own ‘short-cuts’, which impacts upon compliance and customer service.
Investing time up front on legal process analysis allows you to see what is required from the software and project. Involving the users in this will result in successful processes which deliver exactly what they are designed to – which will inevitably be excellent client satisfaction delivered at a lower cost by motivated teams.
What does it involve?
Whether you are working on a new process or are concerned about a process which may not be working effectively, in collaboration with your team, we will facilitate the changes needed. We apply the following project outline:
- A detailed analysis of the existing work flow
- Developing the project definition and success criteria
- Use of objective questioning and listening skills to facilitate ideas and options for development
- Supporting the development of the new process
- Auditing and measuring the success
Given that these services are bespoke, it’s not possible to put a cost on it but once the parameters of the project are agreed, a fixed fee will be set. And we guarantee that it will be more cost effective than your hourly rate if you were to do it yourself! The objectivity we bring to the project is invaluable.
The client carried out regular repeat work for an insurance company which was at that stage still being carried out on an hourly rate basis. However, the client partner saw the writing on the wall and wanted to be pro-active in the approach to this rather than have a fixed fee and requirements forced upon them. The client partner wanted to analyse the work carried out by a number of fee earners across different locations; the end result being to develop a clear process which could be duplicated and determine the fixed fee which could be charged whilst still allowing a profit to be made. The intention was to take pro-active approach and offer this to the insurance client.
Following analysis, it was determined that the work was being carried out very differently both in terms of fee earner and location with a wide differential on cost. A suitable work flow was developed and the fee earners trained as the first stage. The second stage involved audit to ensure client satisfaction and compliance and the third stage involved establishing the fixed fee parameters. The client partner offered this fixed fee proposal to the insurance client which was accepted and later imposed on other panel firms!